Parent / Student Agreement &
Homeschool Enrichment Centers (HEC) provides registration and coordination services to Homeschooling Parents (Parents) and prospective Vendors & Instructors (Vendors). HEC secures a location to hold classes and for Parents and Vendors to meet.
The following terms and conditions statements encapsulate the agreement between HEC and Parents.
Annual Membership Fee: HEC collects an annual membership fee in the amount of $45 per student. This fee gives your student an annual membership from June 1, 2021-August 31, 2022 (2 summers free this year). This provides access to register for HEC classes, field trips & events found on the HEC website. The fee paid to HEC is non-refundable & is NOT prorated.
Annual Membership Fee payment: The Parent is responsible for the payment of the annual membership fee to HEC at time of enrolling in classes. HEC accepts Cash, Check, Visa, MasterCard or Freedom, PCA, CPA & MVA Charter funds. If paying membership with charter funds, membership benefits do not start until a purchase order (Enrichment Certificate) is received. As per charter/vendor agreement, the vendor cannot provide services until purchase order is received as the charter will not guarantee payment to vendors for any services provided before purchase order is received.
Refund policy for membership fee: No refunds of HEC membership fees. (**Please see COVID contingency plan during COVID pandemic).
Paying for classes with Charter Funds: Each class needs to be paid individually in cash or with Charter Funds to each individual vendor. All Vendors working with HEC accept a variety of charters. Contact them to see which charter they accept or they might be willing to accept other charters.
Upon registering for classes, membership dues need to be received in order to receive membership services & reserve classes. Reserving classes is a benefit of membership. Immediately after enrolling in classes at HEC, Enrichment funds need to be ordered to each vendor for each class. If this is summer & you paid membership fees via out of pocket, your funds have not been disbursed, therefore Enrichment funds need to be ordered when funds drop. A snapshot photo of the order needs to be emailed to your vendor/teacher for proof of ordering.
Out-of-pocket payments for Classes: A $50 non-refundable deposit needs to be sent to each class vendor upon registering for each class. Each vendor's preferred payment is listed on their class description. When paying, use friends or family only OR add a 5% fee into the fee when sending payment. Your child will be dropped if a deposit is not received.
If Paying with a charter funds, the vendor needs to receive an enrichment certificate (purchase order) for each class registered for within 5 business days. Your child will be dropped if an enrichment certificate is not received within that 5 business days.
*Charter students may not save a spot in more than 5 classes at a time.
Refund Policy of Class Fees: No refunds on classes after 2 weeks of classes (some vendors may be 1 week); This means if your student attends a 3rd week of classes, there are no refunds. YOU ARE REQUIRED TO NOTIFY HEC OR THE VENDOR IF YOU ARE DROPPING BEFORE THE 3RD WEEK STARTS! Full payment/enrichment certificate is due! If your student attends any classes, and drops before the end of the 2nd week of classes starts, the vendor will keep a prorated amount for those classes attended including any supply fee that they have purchased anticipating your child attending such classes.
Prorating Policies: There are no prorating classes if a student enrolls later in the semester until after 6 weeks into the semester. There are also no prorating classes because you are leaving the semester early. The cost of a prorated class will never be less than 45% of the original class fee. The vendor will also not prorate exactly per class missed as the vendor accounts a part of their fee supplies for the semester.
Vendor Communications: All communication between Parents and Vendors should be done directly, through the Vendor’s contact information and the email that is provided.
Classes: The class fees cover one semester. Each semester consists of 16 non-consecutive weeks (16 weeks of teaching with holidays in between). If a teacher is unable to attend, they should have a substitute to cover them. In the rare case that a sub cannot cover a class, the Vendor may offer a make-up class. However, this is a decision made by the Vendor, not HEC.
HEC has not reviewed course content, materials or syllabus for any of the classes. Determination of the appropriateness of the content, rigor or fit for your student’s needs is your responsibility. If you have a question regarding the appropriateness or the content, and whether or not it fulfills desired class credits, you should contact the Vendor directly and/or your charter.
Core Classes will have homework: If the Vendor assigns homework, this will be communicated with the families directly by the Vendors themselves. Please know that if you are enrolling in a Core class, there will be homework assigned by the instructor. Core classes are generally designed to have homework during the days off from HEC to fulfill the core outline for the year.
Classes, including content, days, dates and times are subject to change or cancel at the sole discretion of HEC. If a class does not meet the minimum number of students of 4 or more, the class may be canceled or the vendor may charge an additional amount to continue with low enrollment. Cancellation of a class is at the sole discretion of the Vendor & they will contact you with different options, if any.
Double booking of multiple classes for the same student, on the same day and time, is not permitted. If double booking is discovered, classes will be deleted, without notice.
Do not enroll in classes to save spots that you do not intend on taking. It is against HEC policy to enroll in more classes that you intend on taking. If you do not know what day or hours work best for you, wait until you know before enrolling. For example: If you don't know if you want Tuesday or Thursday, but only intend on attending one of the days, do not enroll in both days to save spots until you do know. This is unfair to the teachers, students & HEC.
Field Trips/Events: Field trips are non-refundable unless HEC cancels. Upon registering for Field trips, payment is required. If payment is not received right away or an enrichment certificate within 3 days, your spot will be dropped.
Background Checks: Each charter school requires that a Vendor/Instructor complete a background check, including a LiveScan. HEC has not completed a separate background check. If you have a question regarding the background or suitability of any of the Vendors, please check with your Charter.
Allergies: Because food and other allergies are a concern for so many families, HEC is designated as an “Allergy Aware” center. What that means is that we will do our best to provide a safe & healthy environment for children with food & other allergies. However we cannot guarantee the facilities will always be free from allergens that may affect your child. Be advised that we are using facilities where we are located only three days a week. That being said, we cannot control what goes on in between days while we are not in session. Although we can do our best on the three days we have, we cannot always enforce these policies.
The following will apply with regard to food on the campus: While HEC is in session, we have a general rule that food is not allowed in the classrooms, with the exception of the Parent Room & Kitchen (where we have cooking classes & lunch in this room). Although on rainy days, we will make an exception by allowing a group of students in a supervised room to eat their lunch. We will also have a designated area where nuts will not be allowed outside, such as the enclosed playground area. Nuts will be allowed in all areas of the center except on the playground. HEC makes no representations or warranties as to the suitability of the facilities for your child. We ask that Parents of students with severe allergies be aware of this when placing their children in classes. Parents may want to communicate with their child’s vendors about the severity of their child’s allergies.
Conduct: HEC does not permit any bullying, mistreating of others, bad language, hitting, disrespect towards instructors, staff or other students or rough behavior of any kind. If you witness this, please contact the site director. If this problem persists, that individual (parent, family or child) is at risk of being withdrawn from HEC without warning or refunds of any fees. HEC does not discriminate based on race, color, religion, sex, or disability. No inappropriate online activity.
Internet access: Internet is available while on HEC campus but may only be used for school or for parent use only. There is to be no gaming or streaming of music. This slows down the internet for the teachers. When on campus, find Leslie to get access.
Additional Terms: HEC does not allow any marketing of any kind at our center. We also do not allow any tutoring of any kind unless it is previously arranged by the director of HEC.
Homeschool Enrichment Centers is not a school. Parents should not consider HEC to be a school. We provide a location for Parents and Vendors to come together. Homeschooling Parents are aware that it is their responsibility to ensure the classes scheduled for their students are appropriate.
Unsupervised children: We are not a drop off center where you can simply leave your child unsupervised & not in classes for the day. This means that your child should be supervised at all times &/or be enrolled in classes at all times. However, we do offer some flexibility when it comes to your child. Day camps are drop off.
TK-6th: You are not allowed to leave your child on campus, unsupervised, unless you enroll in the Drop Off Service described below. This includes lunch time. Children are not allowed to be on HEC campus without supervision if not in class. If you feel your child is able to get from class to class on their own, it is entirely up to you, but your child may not be on campus without being enrolled in class without supervision. This means you CANNOT drop them off to be on campus without being in classes at all times (without supervision).
Drop Off Service: Drop off service is provided for an additional fee of $60 per semester (to be added upon registering). The service requires/includes:
You will enroll your child in a minimum of 5 consecutive, same-day classes, not counting lunch.
You will pay an additional fee to the “Drop-Off Lunch vendor".
We will ensure your child gets from class to class.
We will provide lunchtime supervision for up to an hour that you choose between 11am-1pm only.
You may only choose one lunch hour.
Kid will be walked from class to class
7th-12th: You are not allowed to leave your child on campus, unattended/unsupervised (meaning without supervision or without being in a class), unless they are enrolled in a minimum of 4 classes in one day. Unattended children must be mature enough to conduct themselves in an appropriate manner. They are allowed one hour of “free study time”, on campus and not in class, for lunch between the hours of 11am-1pm. That’s one hour between 11am-1pm. They are also allowed 1 hour of “quiet study” time between classes OR participate in the Teen Volunteer Community Service Program (described on the website, must be 13 years & mature to qualify (some exceptions for mature 12 year old's). The quiet study time is just that, time for your student to sit quietly studying or taking an online class (no gaming allowed). It is not an additional hour of free time to be spent wandering the halls or playing on the grounds.
NOTE: Parents may get together to help other parents out with schedules to be responsible for each other's group of children or have a volunteer that will be responsible for their child, but they cannot be unattended.
Day Camps: HEC's Day Camps are our only drop off's options.
Registering on Homeschool Enrichment Centers registration website is required to take classes or participate in any events or field trips. You may not be in a class if you have not properly enrolled on HEC website & paid the $45 membership fee.
This is not a school. Parents are responsible for their children. Children are not allowed on the campus without supervision (supervision by the parent or the "drop-off service provided through registration). HEC does not have the staff to make sure your child gets from class to class or watch them to make sure they are behaving appropriately unless you sign up & pay for the Drop-Off program through our Drop-Off vendor which can be found & added to your registration.
Friends of students that are not enrolled with HEC may not be on campus without a parent present.
Do not bring your child to classes or the campus when they are sick (if you do, you will be called to pick up your child)
Please be on time picking up your child from classes. If you are late in picking up your child from class, there is a late fee of $5 for every 10 minutes you are late in picking up your child from class. This shall be paid to the vendor or HEC via Venmo.
Dangerous, sharp objects or weapons are not allowed on the campus.
Do not speed in the parking lot. The speed limit is 5 miles per hour.
The parent room is for parents only & for children that are with their parents quietly working on schoolwork. Children may not be in the parent room without a parent present.
Be nice! No bullying, fighting or mistreating anyone on campus.
No inappropriate use of the internet access on HEC campus. No gaming or streaming of music using the HEC's wifi allowed.
NO PETS/DOGS ON CAMPUS unless it is pre-approved with a teacher for sharing.
No cussing, gossiping or using damaging words towards anyone.
A parent, guardian or designated supervisor must be present on the enclosed playground in order to play. NOT SITTING IN THEIR CAR LOOKING IN.
No peanuts on the playground (this is our allergy safe area).
Take turns on playground equipment.
Please be on time picking up your child from classes.
Our classrooms are not big enough for students & parents. Parents are not always allowed to stay in class. Some vendors/teachers may not allow parents to stay. Ask them in advance if you are allowed to stay in your child's class.
Siblings that have not paid for a class are not allowed to be in the class or participate in a class. This can be distracting to the students & not fair to the families that have paid for the class. Please do not ask the teachers if you can do this.